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Project Management Plan – Purpose & Contents

The Project Management Plan, what we usually refer to as ‘Project Plan‘, defines how the project is executed, monitored and controlled. The Project Plan is a document that contains the strategy for managing the project and the processes related to all knowledge areas of the project. It is used to facilitate communication among project stakeholders, document planning assumptions and decisions.

The Project Plan needs/should be baselined. It is necessary to baseline at least scope, time and cost. This helps in measuring and comparing to those baselines during the project execution, further managing the performance of the project.

Every Project Plan should at least answer the 4 W’s (Why, What, Who & When). Some basic questions are as below:

Why are we starting this project? Why is it being sponsored? What is the problem that this project will address or solve? What are we working on? What are the major deliverables and goals? Who will be involved in the project and what will be their responsibilities? When should the project start and end? What are the milestones?

* Below is the list of project management plan components.

1. Scope management plan
2. Requirements management plan
3. Schedule management plan
4. Cost management plan
5. Quality management plan
6. Resource management plan
7. Communications management plan
8. Risk management plan
9. Procurement management plan
10. Stakeholder engagement plan
11. Change management plan
12. Configuration management plan
13. Scope baseline
14. Schedule baseline
15. Cost baseline
16. Performance measurement baseline
17. Project life cycle description
18. Development approach

It is always to good to document a Project Plan once the Project Charter is approved. Project Manager can then update the Project Plan as and when changes occur as the project progresses.

🙂 Happy Sharing 🙂

References: PMBoK 6th Edition – A Guide to the PROJECT MANAGEMENT BODY OF KNOWLEDGE

* Based on PMI’s PMBoK 6th Edition

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